Submitica Training

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What is Submitica

Submitica is the new online portal RAMM Software has created for contractors, utility operators and other applicants such as event organisers to create and maintain their Corridor Access Request (CAR) applications. The applications can be managed in Submitica whether they were submitted from beforeUdig or from Submitica itself.

What is a Corridor Access Request (CAR)</

What is a Corridor Access Request (CAR)

Corridor Access Requests (CARs) are requests to corridor managers by utility operators, their contractors, or other applicants such as event organisers to access the Road corridor. Access to the corridor is required to make changes to electricity, gas, telecommunications, water, wastewater and postal infrastructure and for events such as Santa Parades and Fun Runs.

An Introduction to Submitica

If you are a CAR applicant and have never used Submitica, you should watch An Introduction to Submitica. It will explain what Submitica is and how it fits into the application process. If you are a corridor manager the video An Introduction to Submitica for RCAs is for you.

The more you understand about Submitica, the more you will get out of it. Click the link below and watch.

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An Introduction to Submitica (for RCAs) This short video will introduce RCAs and their employees to the features of Submitica. Introduction to Submitica (RCAs) (5:36)	An Introduction to Submitica (for CAR Applicants) This short video will introduce Road Corridor Access Request (CAR) Applicants to the features of Submitica. Introduction to Submitica (CAR Applicants) (3:50)

Things You Should Know

Before you use Submitica, you may want to understand the CAR Application process from application to warranty. You’ll need to be familiar with the different application types and how to set up and manage your Submitica account.

You can also see an example of Using Submitica.

Click to reveal and to hide some useful videos for Submitica users




The CAR Process Here is an overview of the Corridor Access Request (CAR) Application process from the application to the Warranty Period. The CAR Process (3:40)	Application Types Watch this for an overview of the different types of Road Corridor Access Request(CAR) Applications which can be created and managed in Submitica. Application Types (1:53)	Using Submitica Here is an overview of how to use Submitica for the CAR Application process. This is a great place for new users to start. Using Submitica (6:24)



Creating Your Submitica Account You need a Submitica account. Watch this to learn how to create your own account. Anyone can create a Submitica account. Creating Your Submitica Account (3:38)	Linking Alternate Submitica Accounts Your email address is your Submitica identifier. If you have used more than one email account, you will need to link them to see all your applications. Linking Alternate Submitica Accounts (3:14)	Creating a CAR Application This process overview shows the steps in making CAR Applications using Submitica. More detailed information is available from the linked step videos. Creating a CAR Application (4:46)

The CAR Application Steps in Order

There are nine steps in creating a CAR Application in Submitica. First you check for conflicting CARs in the same location and time frame of your application. You then place the CAR on the map, you add the participants and the details of the work.

Once all the information has been added you Submit the application.

Click to reveal and to hide the CAR Application steps in order




Checking the Planning Map Before you create an application you should check the Planning Map to see if there are CARs in conflict with your Application. Checking the Planning Map (1:48)	Adding the Initial Application Details The first actions when creating a CAR Application are to define the Application Type, (ie Excavation), and confirm that you have a TMP. Adding the Initial Application Details (1:55)	Defining and Drawing the Work Location You define the location and area of the Road Corridor affected by the works. This includes drawing the shape of the works on the map. Defining and Drawing the Work Location (3:04)



Defining the Scale of the Work You define the expected duration of the work and whether it will be Major, Minor or a Project. There is a wizard to help. Defining the Scale of the Work (2:36)	Associating the Application Participants You add Participants, everyone associated with this application and everyone whom the RCA Corridor Manager might need to contact. Associating the Application Participants (4:38)	Defining the Work You select the Activities to be performed from the drop-down list. The list changes dynamically to match the Application Type. Defining the Work (0:44)



Defining the Traffic Management You set the level of traffic in the works area. You confirm whether or not full road closure is required. You also upload your TMP. Defining the Traffic Management (1:37)	Adding Extra Information If you have a Consent Number or Utility Code you enter them. You upload supplementary files and write information helpful to the Corridor Manager. Adding Extra Information (1:34)	Previewing and Submitting the Application This is your last chance to make sure that your CAR Application is complete and accurate before you Submit it. So check all the details carefully. Previewing and Submitting the Application (2:17)

Using Submitica

Once you have submitted an Application you will need to notify work start and completion, manage your application list, understand the Progress Bar, manage your Submitica account, and you may even have to retrieve a lost password.

There is also information on charges you may have to pay and Controlling Automated Emails.

Click to reveal and to hide the videos showing how to use Submitica




Previewing and Submitting the Application Your last chance to check that the CAR Application is accurate and complete is just before you press the Submit button. Previewing and Submitting the Application (1:49)	Notifying Work Start and Completion Five days before you start the works, you must advise the RCA. You must also notify them when the works are complete. Notifying Work Start and Completion (1:55)	Managing Your CAR Application List If you are associated with a large number of CAR Applications the list in Submitica can be quite long. Here is how to wrangle those Applications. Managing Your CAR Application List (3:02)



Managing Your Submitica Account You can edit your account details, change your password, link alternate accounts and arrange access to other users’ Applications. Managing Your Submitica Account (6:20)	Understanding the Progress Bar The Progress Bar indicates the progress of the Application through the CAR process. Learn what triggers its movement. Understanding the Progress Bar (5:46)	Retrieving a Lost Password We all forget passwords occasionally. Here is how to retrieve your Submitica password if you have forgotten or lost it. Retrieving a Lost Password (0:58)



Adding a TMP or Other File Every CAR Application must include a Traffic Management Plan (TMP). There may also be other files that you should associate with the Application. Adding a TMP or Other File (3:34)	Understanding Charges in Submitica Application fees may apply to CAR applicants. These may display in Submitica. Watch to understand what you might see. Understanding Charges in Submitica (1:26)	Information for Submitica Bill Payers Submitica Nominated Bill Payers and Organisation Super Account Holders have options no other Submitica users have. See more. Information for Submitica Bill Payers (3:43)


Controlling Your Automated Emails Submitica automatically sends confirmation emails to CAR participants. You can control the number and frequency of these emails. Controlling Your Automated Emails (2:09)	System Downtime Notifications If you are not affected when Submitica is taken down for maintenance, you may not want to receive notification emails. System Downtime Notification Emails (0:47)	Setting your Region Submitica users set their Region and Area so that the Submitica Map knows to open where they make most of their applications. Setting your Region (1:15)