Submitica Control

Submitica Control
Submitica Control is used by corridor managers to manage requests by utility operators, or their contractors, to access the road corridor. Access to the corridor is required to make changes to electricity, gas, telecommunications, water, wastewater and postal infrastructure.

Applicants use Submitica to create and manage their CAR applications. Submitica and Submitica Control use the same CAR database but are separate applications.

An Introduction to Submitica Control

An Introduction to Submitica Control

Submitica Control is our CAR Manager replacement. You’ll love it because it’s integrated into RAMM Map and RAMM Grid. So all the speed and visual improvements you’ve experienced in our other new software are there in Submitica Control. All your favourite features of CAR Manager, such as email automation and Billing Manager, are included. Check out Submitica Control here (5:37).

Billing Manager

An Introduction to Billing Manager
Road authorities use Billing Manager to create and apply fees related to the Corridor Access Requests. Fees can be charged from access application submission to the final warranty inspection. The fee data is exported to the authority’s accounts department for invoicing to the applicants. Billing Manager does not send out accounts. It provides the data for the accounts department to use in their billing.

The Billing Line Items are shown to Submitica users at the time they are incurred. They are visible at the CAR Details page. Watch An Introduction to Billing Manager here (2:13).

Click to reveal and to hide more about Billing Manager
Understanding Billing Manager Managing Billing Line Items Exporting Fee Data
See how to open Billing Manager, manage Billing Items, Assign Bill Payers, create Billing Templates and view the invoice history.
Understanding Billing Manager (3:50)
You’ll want to filter the Line Items in Billing Manager and to follow a set workflow to optimise the benefits of Billing Manager.
Managing Billing Line Items (3:44)
You can export the data for your Billing line items. If you filter the list, only the data for the line items in the list will be exported.
Exporting Fee Data (2:18)
Generating Invoices Rolling Back Invoices Cancelling and Rebating Charges
You generate a Batch Invoice to send to your accounts department so that they can send bills to individual client organisations.
Generating Invoices (3:45)
You Roll Back Invoices only in vary rare situations. You do this with extreme care or your applicants may be billed twice. Also, line items could disappear.
Rolling Back Invoices (2:52)
You can cancel charges which have not been invoiced and sent to the Applicants. Otherwise you need to Rebate the line items.
Cancelling and Rebating Charges (3:49)

Set Up Billing Manager

Billing Manager Setup Process
You set up the Billing in Submitica Control so that you can generate charges to road access applicants. First you need to enable Billing Manager. Next you create your Billing Templates. You set them up so that the charges match your current fees and use the same account codes. You define the Events which will trigger the application of the charges and also the Rules which control the application of the charges.

Once you have created your Billing Templates then Billing Manager becomes active from the date you set. And you are ready to go. Watch Billing Manager Setup Process here (2:28).

Click to reveal and to hide the Billing Manager set up actions
Turning on Billing Manager Assigning Bill Payers Understanding Billing Templates
You cannot use the functions of Billing Manager unless you have enabled it. You do this at the Application Settings blade.
Turning on Billing Manager (2:53)
You will want your applicants to specify the organisation that is responsible for paying any charges and also the individual to contact if need be.
Assigning Bill Payers (2:29)
Billing Templates enable you to automate the charging of fees as well as adding them manually. They ensure consistency of charging.
Understanding Billing Templates (4:10)
Adding Billing Template Details Adding Billing Template Rates Adding Billing Template Rules
You set up Billing Templates with a Description, you use an Item Code, link the template to the accounts system and use a consistent naming convention.
Adding Billing Template Details (2:48)
When setting up Billing Templates you set the Rate of the charge, the Default Quantity and Unit and select what the Quantity will be calculated from.
Adding Billing Template Rates (3:16)
When setting up Billing Templates you define the Event which will trigger the charging of the fees and then set rules to qualify when the fees will be applied.
Adding Billing Template Rules (2:59)